Drafts wait for your OK
Give Wanda the tools to draft but not to send, or have it ask for approval before an email goes out. Reminders and task updates can run on their own.
Use case · Operations
Orders and suppliers stay on track. Wanda does the chasing.
Wanda turns meeting notes into tasks in Notion, creates invoices and confirmations for new orders and asks suppliers for delivery dates. When a checklist item is due, its owner hears about it.
Wanda the Woodpecker
Operations agent
Works in
- Notion
- Outlook
- Microsoft Teams
- GitHub
What Wanda takes over. The follow-ups that keep orders moving.
Keeps checklists, orders and suppliers on track, so nothing waits on someone remembering.
- Turns meeting notes into tasks in Notion
- Creates invoices and confirmations for new orders
- Asks suppliers for delivery dates and updates the plan
- Reminds owners when a checklist item is due
- Works through GitHub issues you assign, like new delivery times on the website, and opens a pull request for review
A week with Wanda. Routines that keep things moving.
Describe a routine once, the way you would explain it to a new colleague. Wanda runs it on schedule or when something happens, like a new order in your shop.
- On every new order →
Order to invoice
When Shopify reports a new order, creates the invoice, files it for DATEV and sends the customer a confirmation.
Invoice filed, customer confirmed - Mon · 12:00
Meeting notes to tasks
Reads the notes of the Monday ops meeting in Notion and turns every action item into a task with an owner and a due date.
Tasks on the Ops board - Tue · 10:00 →
Supplier follow-ups
Checks the delivery plan for orders without a confirmed date and emails each supplier. Updates the plan when they reply.
Delivery dates in the plan - Daily · 09:00 →
Checklist reminders
Goes through your checklists in Notion and reminds each owner in Teams two days before an item is due.
One reminder per owner
Wanda in your tools. One comment is all it takes.
Wanda has its own Notion user. Mention it in a comment on a page you share, and it answers in the thread and keeps the pages up to date.
Fernhill / Operations / Lisbon trade fair Edited just nowShare
Lisbon trade fair
- Owner
- Jonas Brandt
- Status
- Planning
- Dates
- November 12–14
Meeting notes · 9 October
- Booth confirmed: hall 2, stand B12
- Marta Silva asked for a joint demo slot on day two
- Brochures need the new prices before they go to print
Action items
- Book booth staff for all three days Jonas
- Reprint brochures with new prices Lena
- Book the hotel for three people Jonas
- Reply to Marta about the demo slot Mira
Action items
JB
Jonas Brandt 09:12
@Wanda can you turn these into tasks on the trade fair checklist and assign them? Wanda Operations agent 09:13
Added four tasks to the trade fair checklist. Booth staff and the hotel are yours, the brochure reprint is Lena’s. Nobody took the reply to Marta in the meeting, so I left it open. JB
Jonas Brandt 09:20
Give that one to Mira, due Friday. Wanda Operations agent 09:20
Done. Mira has it, due Friday. Reply…
You stay in control. Wanda keeps track. Your team decides.
Wanda keeps the lists and asks the questions. What goes to customers and suppliers follows the rules you set.
Only the access you give
Wanda works with its own accounts and sees only what you share: the ops pages in Notion, its own mailbox, one GitHub repository.
Every run is logged
Each run shows step by step what Wanda read, changed and sent. You can open any of them in the dashboard later.
Start with one task. Add the next one when it works.
- 01
Pick the task
Choose one job that keeps coming back, like asking suppliers for delivery dates every Tuesday.
- 02
Connect the tools
Connect the tools your team plans in with Wanda’s own accounts in the dashboard, and share the pages Wanda needs.
- 03
Describe it in plain words
Write the routine the way you would explain it to a new colleague, and choose when it runs.
- 04
Check the first runs
Review Wanda’s drafts and the run log for the first weeks. Then hand over the next task.
One flock, one job each. Meet the others.
Tell us what lands on your desk every week. We’ll show you an agent doing it.
A demo with our team, in English or German. Bring one recurring task and the tools it touches.